Discover Swanland Village Hall
Swanland Village Hall is a premier venue offering a versatile and well-equipped space for a variety of activities. Whether you’re planning a community event, a private celebration, or a corporate meeting, our hall provides the perfect setting. With a commitment to excellence, we ensure that every event is a success, supported by our comprehensive facilities and dedicated team which includes setting up tables and chairs ready for your arrival, saving you time and helping to ensure your event is a success.
Booking Instructions
Please be aware that we are not able to accept bookings for Bouncy Castles and other inflatables
Thank you for your interest in booking the Hall. Use the easy steps below to make and manage your booking online.
- Read the documents: Terms & Conditions of Hire and Hire Charges
- Go to the calendar page. Check availability. Click on + sign on the date you wish to book and fill in the form.
Please note it is the hirer’s responsibility to leave the hall in clean and tidy condition, and you should ensure you have booked sufficient time for setting up and clearing up.
- New hirers
You will be asked to create an account using your email address and password. You can watch a video on how to do this HERE.
- Get Confirmation
You will receive an email confirming your initial booking request and the Booking Secretary will be in touch to arrange to meet at the hall to discuss your booking arrangements.
- Invoicing and Payment
An invoice will be raised and emailed to the address you provided. The email will provide the Village Hall bank details. To secure your booking please pay by BACs as soon as invoice is received.
- Access to the hall
Once full payment has been received, approximately 2 weeks before your booking, you will be contacted by the Booking Secretary to confirm what Table/Chairs and equipment you will require. You will also be provided with access details.
- Contact
For any questions/queries. Please contact the Booking Secretary by email
booking@swanlandvillagehall.co.uk
Tel: 0752 579 8449
Please familiarise yourself with these key documents as a hirer.
Policies and governance
Common Booking Questions
Find answers to your most common questions about booking the Swanland Village Hall.
Can I book the hall for a teenage party?
Unfortunately, we do not allow teenage parties due to past experiences and insurance restrictions.
Can you use Bouncy Castles?
Unfortunately, due to insurance issues we cannot allow the use of Bouncy Castles or other inflatables in Hall
What is a Damage Bond?
A damage bond is a sum of money paid as a security deposit—typically before hiring a venue, equipment, or property—to cover the cost of any potential damage that may occur during the period of hire.
We will ask you to pay a Damage Bond which will be payable at the same time as the remaining balance due (usually 2 weeks before the event).
The damage bond will be returned within 28 days after your event, provided that damage or extra costs have not been incurred.
How do I confirm my booking?
Once you have made a provisional booking, the Booking Secretary will contact you to arrange a meeting to discuss arrangement and agree the cost of the booking. Once agreed you will receive an email/invoice to confirm the booking. The invoice must be paid by the due date
What is a TENS licence?
A TENS license refers to a Temporary Event Notice (TEN), which is an official notification that allows an individual or organisation to carry out licensable activities—such as serving or selling alcohol—at a specific event and location for a limited period, even if the premises do not normally have a license for such activities.
If you need a TENS License, the Booking Secretary will let you know when you meet to discuss your provisional booking. Please DO NOT apply for a TENS License until your have spoken to the Booking Secretary.
How to book
The Village Hall is an excellent, well equipped, versatile venue for a wide range of activities. To make a booking:
- Check our Hall Facilities and Hire Charges to find the room that best suits your needs.
- Read our Terms and Conditions and Health & Safety Policy so you understand your responsibilities as a Hirer.
- To provisionally book a room please check availability on the Hall Calendar. Provisional bookings can be made by clicking on the + sign on the day that you require the booking. If you are a new user, you will be asked to set up an account, otherwise you will be asked to login. You will then be required to complete a booking form. When booking remember to include any time required to set up or tiding up.
- If you need use of the kitchen, please add it as a line item.
- You will receive an email confirming that the Booking Secretary is being made aware of your booking request.
- The Booking Secretary will then be in contact to arrange to meet you at the hall to confirm the details of the booking, costs. etc.
- Once confirmed you will receive an invoice for payment which gives our banking details, and a receipt will be sent once this has been paid. Please use your invoice number as your payment reference.
- Approximately 7-10 days before your booking you will be sent a floor plan of the hall for you to indicate what tables/chairs you will require (Our Caretaker will put these out for you).
- We cannot accept bookings with a bouncy castle or other inflatable devices as the Hall Public Liability insurance specifically excludes them.
- We do not generally allow teenage parties.
- A refundable Damage Bond will be requested for bookings; this will be returned within 28 days of the event provided no damage or extra cost have been incurred.
- If you will be serving/selling alcohol – you may require a TENS licence, this will be discussed with you when you meet the Booking Secretary at the hall.
NOTE: For Weddings, Special Requirements & or any other questions regarding your booking, please contact the Booking Secretary – (Mrs) Chris Page at Bookings@outlook.com or 07525 798449
We will deal with your enquiry as quickly as possible, but please be aware that enquiries are taken by volunteers.